Evidence of a handoff — typically recipient name, timestamp, and an optional photo when the client allows it.

Should I photograph patients?

No. Capture the sealed bag and receiving desk when allowed — not unnecessary patient detail.

Is this a compliance certification?

No. It is an ops checklist. You and your clients own compliance.

Stop proof checklist

What to capture at each medical courier handoff. When clients allow photos, use them. Don’t collect extra patient detail you don’t need.

Bag / specimen ID matches manifest Seal intact (or exception noted) Recipient printed name Timestamp Photo of sealed bag + desk (if allowed) Exception notes (wait time, refusal, damage)

FAQ

What is stop proof?

Recipient name, timestamp, and optional photo when allowed.

Photos of patients?

No — sealed bag and desk when allowed, not extra patient detail.

Is this a certification?

No. Ops checklist only.

When you’re ready to leave the clipboard, join the free VialOps waitlist — stop proof, custody log, route board, per-stop invoice.

Join the waitlist

Questions: hello@vialops.com

Ops guide / template only — not legal advice. Not a HIPAA certification or compliance seal. You and your clients own compliance. Not licensing advice — verify requirements with your city/state and the labs or clinics you serve.